Terms of Service

Last updated: December 08, 2025

1. Acceptance of Terms

By accessing or using Reconcily ("Service," "Platform"), you agree to be bound by these Terms of Service ("Terms"). If you disagree with any part of these Terms, you may not access the Service.

2. Description of Service

Reconcily is an AI-powered tax preparation and audit readiness platform that provides:

  • Automated transaction categorization and analysis
  • AI-driven chart of accounts mapping
  • Tax return preparation assistance
  • Audit-ready document management
  • Financial reporting and compliance tools

3. AI Processing and Data Usage

3.1 Consent to AI Processing

By using our Service, you expressly consent to and authorize:

  • Processing of your financial data through artificial intelligence and machine learning systems
  • Use of Large Language Models (LLMs) to analyze, categorize, and extract insights from your documents
  • Automated decision-making based on AI algorithms for transaction classification
  • Transfer of your data to third-party AI service providers for processing
  • Use of your data (in anonymized form) to improve our AI models and services

You acknowledge that AI processing is essential to our Service and cannot be disabled without losing access to core functionality.

4. User Accounts and Responsibilities

4.1 Account Registration

You must provide accurate, complete, and current information when creating your account. You are responsible for maintaining the confidentiality of your account credentials.

4.2 Data Accuracy

You are responsible for the accuracy of all financial data, documents, and information you provide. While our AI systems assist with categorization and analysis, you remain solely responsible for the accuracy of your tax returns and financial reports.

5. Acceptable Use

You agree not to:

  • Use the Service for any unlawful purpose or in violation of applicable laws
  • Upload false, misleading, or fraudulent information
  • Attempt to reverse engineer, hack, or compromise our AI systems
  • Share your account access with unauthorized parties
  • Use the Service to compete with or replicate our offerings
  • Interfere with the proper functioning of the Service

6. Service Availability and Modifications

We reserve the right to:

  • Modify, suspend, or discontinue the Service at any time
  • Update our AI models and processing algorithms
  • Change pricing, features, or service offerings
  • Impose usage limits or restrictions

We will provide reasonable notice of material changes when possible.

7. Intellectual Property

7.1 Our Rights

All intellectual property rights in the Service, including our AI models, algorithms, software, and content, belong to Reconcily or our licensors.

7.2 Your Content

You retain ownership of your financial data and documents. However, you grant us a worldwide, royalty-free license to use, process, and analyze your content to provide the Service and improve our AI systems.

8. Disclaimers and Limitations

8.1 No Professional Advice

Reconcily is a technology platform and does not provide tax, accounting, or legal advice. Our AI-generated suggestions and categorizations are tools to assist you but do not constitute professional advice.

8.2 AI Limitations

While our AI systems are designed to be accurate, they may make errors. You are solely responsible for reviewing and validating all AI-generated outputs before using them for tax preparation or business decisions.

9. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, RECONCILY SHALL NOT BE LIABLE FOR:

  • Any indirect, incidental, special, consequential, or punitive damages
  • Loss of profits, revenue, data, or business opportunities
  • Errors in AI-generated outputs or recommendations
  • Tax penalties, interest, or audit-related costs
  • Service interruptions or downtime

Our total liability shall not exceed the amount you paid for the Service in the 12 months preceding the claim.

10. Indemnification

You agree to indemnify and hold harmless Reconcily from any claims, damages, or expenses arising from:

  • Your use of the Service
  • Violation of these Terms
  • Inaccurate or fraudulent information you provide
  • Tax returns or filings based on our Service

11. Payment and Billing

By subscribing to paid features, you agree to:

  • Pay all applicable fees as described in your subscription
  • Automatic billing renewal unless cancelled
  • Our right to change pricing with 30 days' notice
  • No refunds except as required by law or our refund policy

12. Termination

We may terminate your account at any time for:

  • Violation of these Terms
  • Non-payment of fees
  • Suspected fraudulent activity
  • Any reason with 30 days' notice

Upon termination, your access will cease, but we may retain your data as described in our Privacy Policy.

13. Dispute Resolution

Any disputes shall be resolved through binding arbitration in accordance with the rules of the American Arbitration Association. You waive the right to participate in class action lawsuits.

14. Governing Law

These Terms are governed by the laws of [Jurisdiction], without regard to conflict of law principles.

15. Changes to Terms

We may modify these Terms at any time. Material changes will be communicated via email or platform notification. Continued use of the Service constitutes acceptance of updated Terms.

16. Contact Information

For questions about these Terms, contact us at:

  • Email: legal@reconcily.ai
  • Address: [Company Address]

By using Reconcily, you acknowledge that you have read, understood, and agree to be bound by these Terms of Service, including our use of AI technology to process your financial data.