Privacy Policy

Last updated: December 08, 2025

1. Introduction

Reconcily ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered tax preparation and audit readiness platform.

2. Information We Collect

2.1 Information You Provide

  • Account registration information (name, email, company details)
  • Financial data, transaction records, and documents you upload
  • Tax return information and supporting documentation
  • Communication with our support team

2.2 Automatically Collected Information

  • Usage data and analytics
  • Device and browser information
  • IP addresses and location data
  • Cookies and similar tracking technologies

3. AI and Machine Learning Processing

3.1 Consent to AI Processing

By using Reconcily, you explicitly consent to our use of artificial intelligence (AI) and machine learning technologies to process your data, including:

  • Large Language Models (LLMs) for document analysis and categorization
  • AI algorithms for transaction classification and pattern recognition
  • Machine learning models for improving service accuracy and efficiency
  • Natural language processing for extracting insights from financial documents

This AI processing may involve third-party AI service providers and may occur across different geographic locations to optimize performance and accuracy.

4. How We Use Your Information

  • Provide and improve our tax preparation and audit services
  • Process financial data using AI and machine learning algorithms
  • Generate tax returns, reports, and compliance documentation
  • Train and improve our AI models (using anonymized data)
  • Communicate with you about our services
  • Comply with legal and regulatory requirements
  • Prevent fraud and ensure platform security

5. Information Sharing and Disclosure

We may share your information with:

  • AI Service Providers: Third-party AI and machine learning platforms that process your data to provide our services
  • Service Providers: Trusted partners who assist in platform operations
  • Legal Authorities: When required by law or to protect our rights
  • Business Transfers: In connection with mergers, acquisitions, or asset sales
  • Authorized Accountants: Your designated accounting professionals

6. Data Retention and Storage

We retain your information for as long as necessary to:

  • Provide our services and maintain your account
  • Comply with legal and tax record-keeping requirements
  • Improve our AI models and services
  • Resolve disputes and enforce our agreements

Financial and tax data may be retained for up to 7 years or as required by applicable law.

7. Data Security

We implement industry-standard security measures including encryption, secure data centers, and access controls. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

8. International Data Transfers

Your data may be processed and stored in countries other than your own, including the United States and other jurisdictions where our AI processing partners operate. By using our services, you consent to these transfers.

9. Your Rights and Choices

  • Access and review your personal information
  • Request corrections to inaccurate data
  • Delete your account and associated data (subject to legal retention requirements)
  • Opt out of non-essential communications
  • Data portability (export your data in a standard format)

Note: Opting out of AI processing may limit or prevent access to our core services.

10. Children's Privacy

Our services are not intended for individuals under 18 years of age. We do not knowingly collect personal information from children under 18.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes via email or through our platform. Your continued use of our services after such changes constitutes acceptance of the updated policy.

12. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us at:

  • Email: privacy@reconcily.ai
  • Address: [Company Address]

Important: By using Reconcily, you acknowledge that you have read, understood, and agree to this Privacy Policy, including our use of AI and machine learning technologies to process your financial data.